WelcomeToNanhikhushi !

As a Center Admin, To manage your centerdetails, You have to first login to the System with your Center Admin credentials. Once you have successfully loged into the system, You can manage your center detials, Add Classes, Add Teachers/Students/Parents and other details of your center. 

To login to the System, Please follow the steps below: 

• 1. Open https://nanhikhushi.com  in your Browser (Chrome) window 

  2. Click on Login Button. You should see the login form. 

  3. Type you username(Your Email) in the Email Input Box. 

  4. Type your password in the Password input box

  5. You can View your typed password by clicking on (eye) View password field, to make sure that you have typed correct password. 

  6. After entering Email and Password, Click on Sign In Button. 

  7. You should be able to view the Center Admin Dashboard on Successful login. 

Update Center Admin Profile

Keeping your Center Admin profile updated is essential for the system to function efficiently and for accurate communication across the platform. Follow the steps below to update your profile information.

Step 1: Login as Center Admin

• Open the Nanhikhushi Day Care Management System.

• Login using your Center Admin credentials.

• Upon successful login, you will be redirected to the Center Admin Dashboard.

Step 2: Navigate to My Profile

• From the Left Navigation Menu, click on My Profile.

• The My Profile page will open, displaying your profile details.

Step 3: Upload Profile Photo

• In the Profile Photo section, click Upload.

• Select and upload a clear profile photo.

• Supported formats: JPG / PNG.

• The uploaded photo will be visible throughout the system for identification.

Step 4: Update Basic Information

Enter or update the following details:

• First Name – Enter your first name.

• Last Name – Enter your last name.

• Email Address – Provide a valid email ID for communication and system access.

• Phone Number – Enter your contact number.

• Qualification – Add your educational or professional qualification.

• Bio – Write a short description about yourself (optional).

Step 5: Update Address Information

Fill in your address details accurately:

• Address Line 1 – Enter your primary address.

• Address Line 2 – Enter additional address details (if any).

• City – Enter your city.

• State – Enter your state.

• ZIP Code – Enter the postal/ZIP code.

Step 6: Save Profile Details

• Review all the entered information.

• Click Save to update your profile.

• A success message will confirm that your profile has been updated.

This section allows the Center Admin to update essential details about the day care center and Updating the Basic Center Information section helps ensure that your day care center is presented accurately and professionally within the system. Follow the steps below to update Your Basic Center information.

Login the Application as Center Admin. Follow Step 1 to login. 

1.You should see the Center Admin Dashboard upon successful Login. 

2.In the Left Navigation Menu, Click on Center Management.

3.You should see the Center Management page

3.1.Upload Center logo 

1. Click on Upload Logo.
2. Choose a logo file from your device.
3. Make sure the logo meets these guidelines:Format: JPG or PNG
   • Size: Less than 2 MB
   • Background: Transparent background is preferred
4. Click on Save / Upload.
5. Your center logo will be uploaded successfully.

3.2.Enter Basic center information

Please fill in the following details about your center:

• Center Name
  Example: Little Stars Day Care
  Tip: Use the official name of your center.
• License Number
  Example: DC-IND-2023-4587
  Tip: Enter a valid and active license number (if applicable).
• Center Description / About Us
  Example: A safe and caring day care center for children aged 1–5 years.
  Tip: Keep it short and clear (2–3 lines).
• Email Address
  Example: littlestars@gmail.com
  Tip: Enter a valid email address for communication.
• Phone Number
  Example: +91 98765 43210
  Tip: Enter a 10-digit active phone number.
• Center Address
  Example: 2nd Floor, Green Plaza, MG Road
  Tip: Include landmark details if available.
• City, State, Country, Pincode
  Example: Pune, Maharashtra, India – 411001
  Tip: Make sure the pincode matches the city.
• Capacity
  Example: 50 children
  Tip: Enter numbers only (no symbols or text).

3.3.Upload Background Image 

• Click on Upload Background Image.
• Select a high-quality image from your device.
• For best display, use an image with the following recommendations:
  • Image Type: Landscape (wide image)
  • Recommended Size: 1200 × 400 pixels or higher
• Review the selected image.
• Click Save to apply the changes.

3.4.Upload Gallery image

• Open the Gallery section.
• Click on Add Images.
• Select one or more images from your device showing:
  • Classrooms
  • Play areas
  • Children’s activities
  • Center infrastructure
• Make sure the images meet these requirements:
  • Supported Formats: JPG or PNG
• Click on Upload.
• The selected images will appear in your center gallery

• Use clear and bright photos.
• Avoid uploading blurry or low-quality images.
• Upload real images of your center to build parent trust.

3.5.Add Social Media Link

• Open the Social Media Links section.
• Enter the official URLs for your center:
  • • • • WhatsApp - Enter your official WhatsApp link.
        • Instagram Profile - Paste your center’s Instagram profile URL.
        • LinkedIn Page - Add your official LinkedIn page link.
        • Twitter (X) - Enter your Twitter (X) profile URL starting.
        • YouTube Channel - Paste your YouTube channel link.
• Make sure each link starts with https://.
• Review all links to ensure they are correct.
• Click Save / Update to apply the changes.

• Add only active and official social media accounts.
• Double-check links to avoid broken pages.
• Social media links help parents learn more about your center.

3.6.Set Friendly URL

Enter a Friendly URL   -    A Friendly URL helps make your day care center page easy to read, share, and search-engine friendly.

ex -   happy-kids-daycare-bangalore

• Use lowercase letters only. 
•  Do not use spaces
• Avoid special characters (%, &, @, #, etc.)
• Use hyphens (-) instead of underscores
• Keep the URL short and meaningful
• Prefer including center name + city

3.7.Add Google Map Location

Adding a Google Map location helps parents easily find and navigate to your day care center. 

The system allows adding the Google Map location in two ways—either by pasting the Google Maps location URL or by manually entering the latitude and longitude.

Option 1: Paste Google Maps Location Link

• Open Google Maps.
• Search for your Day Care Center.
• Click Share.
• Copy the location link.
• Paste the link into the Google Maps Location field.

• Click Save to update the location.

Option 2: Enter Latitude and Longitude

• Open Google Maps.
• Right-click on your center location.
• Copy the Latitude & Longitude.
• Enter the values in the respective fields.

3.8.ADD Program

This section allows center admins to add and manage the programs offered at the day care center.

Steps to Add a Program

• Click Add Program.
• Program Name.
• Review the entered information.
• Click Save to add the program.

3.9 Add Facility and Feature

• Select or add the applicable Facilities.
• Select or add the applicable Features.
• Review the selections.
• Click Save to update the center profile.

3.10 Add Youtube Video 

This section allows the center Admin to add a YouTube Video to showcase the day care center. Ensure the video link is public and accessible so parent can view it without restrictions.

Steps to ADD a Youtube Video.

1. Paste YouTube Video URL(Center tour, Activities, or parent testimonials)

Example :-  https://www.youtube.com/watch?v=xxxxxx.

2. Click Save to update the Center Profile.

  4.1.   Login the Application as Center Admin. Follow Step 1 to login. 

4.2 Go to Class Mangement 

  After successful authentication, On the Left Navigation Menu, Click on Academics or Class, You should see the Class page where you can manage classes

4.3 ADD  Or  Create  New  Classes

To create a new class, navigate to the Classes page and click the Add Class button available at the top-right corner.

4.4  Enter the Class details

Provide the required information to set up a class in the day care system.

Class Information

• Class Name
  Enter a clear and age-appropriate class name.

• Class Description
  Provide a brief overview of the class activities and learning focus.

• Age Group
  Specify the eligible age range for children.    

• Capacity
  Enter the maximum number of children allowed in the class.

• Monthly Fee
  Enter the monthly fee applicable for the class.

• Class Teacher
  Select or assign the primary teacher/caregiver for the class.

4.5 Save the Class

• Review all entered details carefully.

• Click Save.

• A success message will appear confirming that the class has been added successfully.

4.6 Verify Class Creation

• Navigate back to the Class List.

• Confirm that the newly added class appears in the list.

• Use the Edit option to update details if any changes are required.

5.1.   Login the Application as Center Admin. Follow Step 1 to login. 

5.2. Go to Student page

  After successful authentication, On the Left Navigation Menu, Click on People or Student.  You should see the Student page where you can manage classes

5.3. ADD    New Student

To Add or create a new Student navigate to the Student page and click the Add Student button available at the top-right corner.

5.4.    Enter Student Basic Information

Fill in the required details to create a student profile.

Student Details

• First Name
  Enter the student’s first name.

• Last Name
  Enter the student’s last name.

• Date of Birth
  Select the student’s date of birth.

• Student Code
  This field is auto-generated by the system, or it can be entered manually if required.

• Class
  Select the class to which the student will be assigned.

5.5.  Save Student Details

• Review all entered information carefully.

• Click Save.

• A success message will confirm that the student has been added successfully.

5.6.  Verify Student Enrollment

• Go to the Student page.

• Confirm that the newly added student appears.

• Edit or update details if required.

6.1.   Login the Application as Center Admin. Follow Step 1 to login. 

6.2. Go to Parent page

  Once authentication is successful, select People or Parents from the left navigation menu. This will display the Parents page, allowing you to manage parent records.

6.3. ADD  New parent

To Add or create a new Parent,  navigate to the Parent page and click the Add Parent button available at the top-right corner.

6.4.   Enter Parent Basic Information

Fill in the required details to create a parent profile.

Parent Details

• First Name
  Enter the parent’s first name.

• Last Name
  Enter the parent’s last name.

• Email Address
  Enter a valid email ID for communication and login access.

• Phone Number
  Enter the parent’s contact number.

•  Relationship
  Select the relationship to the student
  (Father, Mother, Guardian, etc.)

• Link Student
  Select and link the corresponding student to this parent profile and Ensure the correct student is linked to the parent for accurate communication and access.

      6.5.  Save Parent Details

• Review all entered information carefully.

• Click Save.

• A success message will confirm that the student has been added successfully.

6.6.  Verify Parent Enrollment

• Go to the Parent page

• Confirm that the newly added Parent appears.

• Edit or update details if required.

7.1.   Login the Application as Center Admin. Follow Step 1 to login. 

7.2. Go to Teacher page

After successful authentication, navigate to the left navigation menu and select People or Teachers. The Teachers page will be displayed, allowing you to manage teacher records.

7.3   ADD New Teacher

To Add or create a new Teacher,  navigate to the Teacher page and click the Add Teacher button available at the top-right corner.

7.4   Enter Teacher Basic Information

Fill in the required personal details to create a teacher profile.

Teacher Details

• First Name
  Enter the teacher’s first name.

• Last Name
  Enter the teacher’s last name.

• Email Address
  Enter a valid email ID for communication and system access.

• Phone Number
  Enter the teacher’s contact number.

• Hire Date
  Select the teacher’s joining date.

• Create Login Account for Teacher A user account will be created with a temporary password that will be shown after creation. The teacher can use this to log in and access their dashboard.

When the teacher profile is created, a user login account will also be generated.

• A temporary password will be automatically created and displayed after account creation.

• The teacher can use this temporary password to log in to the system.

• Upon login, the teacher will have access to their Teacher Dashboard.

• For security purposes, the teacher should change the temporary password after the first login.

7.5.   Save Teacher Details

• Review all entered information carefully.

• Click Save.

• A success message will confirm that the student has been added successfully.

7.6.  Verify Teacher Enrollment

• Go to the Teacher page

• Confirm that the newly added Teacher appears.

• Edit or update details if required.

The Add Payment Information section enables the center admin to configure, manage, and control all payment methods through which parents can pay day care fees. This centralized setup ensures a smooth, secure, and flexible fee collection process, reducing payment delays and administrative follow-ups.

By adding accurate and complete payment information, the system clearly displays all available payment options to parents, helping them choose their preferred method and complete payments with confidence. This eliminates confusion, minimizes errors, and improves the overall payment experience.

The center admin can configure multiple payment modes, including:

• UPI payments with UPI ID and QR code for quick mobile payments

• Bank transfers with complete bank account details

• Online payment gateways such as Razorpay payment links

• Manual or offline payment instructions when required

All configured payment details are securely stored and displayed in the parent dashboard and fee payment screens, ensuring parents always have access to the latest and correct information.

Overall, the Add Payment Information section simplifies fee collection, enhances transparency, improves parent trust, and helps day care centers maintain accurate financial records with minimal effort.

Follow the steps below to configure payment details for fee collection.

8.1.   Login the Application as Center Admin. Follow Step 1 to login. 

8.2. Go to Payment info  page

After successful authentication, navigate to the left navigation menu and select Finacial or Payment info. The Payment info page will be displayed, allowing you to manage Payment information.

     8.3  Add Payment Information

This section allows the center admin to configure payment options for parents.

UPI Payment Details

• Upload UPI QR Code
  Upload the QR code image for UPI payments.

• UPI ID
  Enter the official UPI ID of the day care center.

Bank Account Details

Provide the bank details for direct transfers:

• Bank Name

• Account Holder Name

• Account Number

• IFSC Code

• Branch Name

 Online Payment Link

• Razorpay Payment Link
  Enable Razorpay payments (if applicable).

• Payment Link URL
  Enter the payment URL generated from Razorpay or another payment gateway.

Additional Instructions

Instructions for Parents
Enter any additional payment instructions, such as:

• • Payment deadlines

  • Reference details to include

  • Whom to contact after payment

Save Payment Information

• Review all entered payment details carefully.

• Click Save to update the payment settings.

Ensure all payment details are accurate and up to date to avoid payment delays or failures.

The Fee Management module is a comprehensive system designed to help the center admin create, assign, collect, track, and report fees in an organized and efficient manner. It ensures accurate billing, transparent payment tracking, and simplified financial operations for day care centers.

The module supports both one-time fees (such as admission or registration fees) and recurring fees (such as monthly tuition or transport fees), allowing administrators to configure flexible fee structures based on classes, programs, or services offered.

To simplify operations at scale, the system offers bulk fee assignment, enabling admins to apply fees to multiple students, selected classes, or entire programs in a single step, significantly reducing manual effort and ensuring fee consistency.

Center admins can assign fees individually to students or use bulk fee assignment to apply the same fee structure to multiple students at once, significantly reducing manual effort and ensuring consistency across classes or programs.

The system enables multiple payment methods, including online payments, UPI, bank transfers, and cash entries. For offline or manual payments, a payment approval workflow is provided, allowing admins to verify payment details and approve or reject transactions before they are marked as completed.

 payment history section maintains a complete record of all transactions, including payment dates,  amounts, transaction references, and receipt details. This ensures full transparency and easy access to financial records for audits or parent inquiries.

Additionally, the module provides detailed fee reports, such as past due reports to track outstanding payments and monthly collection reports to monitor revenue trends. These reports help admins make informed financial decisions and follow up on pending payments effectively.

Overall, the Fee Management module streamlines the entire fee lifecycle—from fee creation to payment tracking and reporting—helping day care centers operate smoothly, reduce errors, and maintain accurate financial records.

9.1.    ADD One -Time Fee

OverView

A One-Time Fee is a charge collected only once from a student and does not repeat in future billing cycles. It is typically applied during admission, enrollment, or for specific services and remains valid for a defined period such as an academic year or the entire duration of enrollment.

How to Add One Time Fee

Follow the steps below to create a One-Time Fee in the Day Care Management System.

1. 1. 1. 1. Login the Application as Center Admin. Follow Step 1 to login. 

         2. Open Fee Management

            1. • From the dashboard, click on Finance/Fee Management.

               • Select Students.

      3.SELECT STUDENT

• Search and select the student name.

• The Student Fee Details page will open.

This page displays:

• Student personal details.

• Parent details (e.g., Father’s Name).

• Assigned class and program.

• Existing fee records.

4. Add One Time Fee

• Click on Add One-Time Fee

• Enter the following details:

  • Fee Name
    (e.g., Admission Fee, Activity Fee)

  • Amount
    Enter the one-time fee amount

  • Due Date
    Select the payment due date

5. Save Fee

• Review the entered details

• Click Save

A confirmation message will appear indicating the one-time fee has been added successfully.

This process allows the center admin to add student-specific one-time fees while viewing complete student and parent details, ensuring accurate and transparent fee management.

9.2.   Add Recurring Fee

Overview

A Recurring Fee is a fee that is charged automatically at regular intervals for a student as long as the child is enrolled in the day care. These fees repeat based on a predefined billing cycle, such as monthly, quarterly, or yearly.

Recurring fees are most commonly used for ongoing services provided by the day care center.

• Monthly Tuition Fee
• Day Care Service Fee
• Transport Fee
• Meal / Food Fee

How to ADD Recurring fee

Follow the steps below to create a RECURRING FEE in the Day Care Management System.

1.Login the Application as Center Admin. Follow Step 1 to login. 

2.Open Fee Management

1. 1. 1. 2. 1. • From the dashboard, click on Finance/Fee Management.

               • Select Students.

      3.SELECT STUDENT

• Search and select the student name.

• The Student Fee Details page will open.

This page displays:

• Student personal details.

• Parent details (e.g., Father’s Name).

• Assigned class and program.

• Existing fee records.

4. ADD Recurring fee

Fill in the following information:

• Fee Name
  (e.g., Monthly Tuition Fee, Transport Fee)

• Amount
  Enter the monthly fee amount

• Recurrence
  Select Monthly as the billing cycle

5. Save Fee

• Review the entered details

• Click Save

A confirmation message will appear indicating the RECURRING FEE  has been added successfully.

After Adding the Recurring Fee The fee will be automatically generated every month and It will appear in the student’s fee list.     Once paid, the next month’s fee will be generated automatically.

9.3. Bulk Fee Assignment

Overview

Bulk Fee Assignment allows the center admin to assign the same fee to multiple students at once. This feature saves time, reduces manual work, and ensures consistency in fee application across classes or programs.

How to Assign Fees in Bulk

1.Login as Center Admin

• Open the NanhiKhushi.com

• Login using your Center Admin credentials

• You will be redirected to the Admin Dashboard

2.Navigate to Bulk Fee Assignment

• From the top-left navigation bar, click on Finance

• Select Bulk Fee Assignment

You will be redirected to the Bulk Fee Assignment page.

3.  Select Students

On the Bulk Fee page, choose how you want to assign the fee:

• By Classes
  Select the class to apply the fee to all students in that class.

• By Specific Students
  Select individual students from the list.

  4.Add Fee to Selected Students

• After selecting the class or students, click the Add Fee to Selected button which is located at the top-right corner of the page.

5. Enter Fee Details

In the fee details form, enter the following information:

• Fee Name
  (e.g., Monthly Tuition Fee, Admission Fee).

• Amount
  Enter the fee amount to be charged.

• Due Date
  Select the payment due date.

6.Add Fee

• Review the entered fee details

• Click the Add button

A confirmation message will appear indicating that the fee has been successfully assigned.

The Notification (Send a Message) feature allows the day care center admin to communicate quickly and effectively with teachers and parents from a single platform. This feature helps ensure that important information, updates, and announcements are delivered on time to the right audience.

Center admins can send messages to everyone (all teachers and all parents) for general announcements such as holidays, events, or emergency notices. Messages can also be sent to all teachers for staff-related updates like meetings, schedules, or policy changes, and to all parents for center-wide information such as fee reminders, celebrations, or activity updates. Additionally, the system supports targeted messaging, allowing admins to send notifications to a specific teacher or a specific parent for personalized communication, such as individual instructions, feedback, or student-related updates.

This flexible messaging system ensures clear communication, reduced misunderstandings, and improved engagement between the center-admin, teachers, and parents, making day-to-day coordination smoother and more efficient.